Position Summary

This full-time position performs secretarial duties and receptionist services for St. Clare of Assisi Parish Office, Monday-Friday. Responsibilities include word processing and typing reports and correspondence for parish staff, entering information into parish census, and offering envelope database and preparing sacramental records. Requires previous secretarial experience.

Duties & Responsibilities

• Provides secretarial and clerical services for the Parish Office, including responding to general correspondence via email or letter.
• Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors.
• Distributes mail and other related material.
• Maintains Mass Intention book, cards, and money.
• Enters contributions into computer program and reconciles with the deposit.
• Monitors and orders office supplies in consultation with the Business Manager
• Runs mailing labels on request.
• Maintains sacramental records for parish (records marriages, baptisms, funerals, etc.)
• Monitors postage stamps and orders as needed.
• Prepares intake form for funerals, baptisms and weddings and distributes information to appropriate parties.
• Ensures new parishioners are welcomed and registered according to parish policy.
• Maintains the parish calendar and schedules all room requests on campus.
• Maintains the key checkout for ministries who need access to meeting rooms.
• Attending monthly staff meetings.
• Performs other duties as assigned.

Knowledge & Experience Requirements

• Must be computer literate and have experience using copiers, fax machines and other office equipment.
• Experience with Microsoft Office applications(Word, Excel, Publisher, etc.) and Google Apps required.
• Will need experience or able to learn the Servant Keeper database program as well as the archdiocesan database Parish Helper.
• Must have proficient typing skills.
• Must have three to five years experience working in a general office environment.

Skills & Attitudes Required for Success in Job

• Active and practicing member of the Catholic Church in good standing.
• Bea person who is driven by the Catholic faith and willing to fulfill the vision and mission of the Parish.
• General knowledge and support of the Catholic Church, Catholic sacraments, and liturgies.
• Must have well developed “people skills” in interacting with all who come to the parish office.
• An ability to work as a team with parish staff members, ministry leaders, and volunteers.
• Must have ability to communicate verbally and inwriting.
• Must be highly organized with office files.
• Must be able to maintain confidentiality in all matters.
• Must be willing to work a flexible schedule if needed.

Relationships Requirements

• Will work closely with the Pastor and other parish employees.
• Will have frequent interaction with parishioners and various parish organizations.
• Interested applicants should reach out to : Father Yates, Pastor 636-394-7307 or [email protected]