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Parish Secretary

Organization: Immaculate Conception - Arnold
Full Time

Immaculate Conception Church in Arnold, Missouri is looking for a full-time parish secretary with a good working knowledge of Catholic parish life.

Duties & Responsibilities:

  • Serves visitors by greeting, welcoming and directing them
  • Provides receptionist services for the parish office including the recording of clear and accurate messages, appropriate directing of calls, the handling of routine questions about policies, etc.
  • Provides secretarial and clerical services to the pastor, staff, and parish organizations
  • Designs and prepares weekly bulletin
  • Enter contributions into Parish Data computer program and reconcile with the deposit
  • Maintains parishioner database
  • Maintains Mass Intention book scheduling, cards and money
  • Maintains sacramental records for parish(records marriages, baptisms, funerals, etc.)
  • Maintains parish calendar and room reservations
  • Makes necessary arrangements for funerals
  • Maintains the parish cemetery records and selling of available plots
  • Coordinates and schedules facility rentals
  • Assists with various projects, including photocopying, mailings, flyers, and announcements
  • Monitors and orders office supplies
  • Distributes mail and other related material
  • Maintains confidentiality in all areas of responsibility as required

Knowledge & Experience Requirements:

  • High school degree or equivalent
  • Must have a good working knowledge of Catholic parish life (sacraments, rites, liturgies, etc.)
  • Must have excellent telephone skills
  • Must be computer literate and have experience using copiers, fax machine, and other office equipment
  • Proficiency with Microsoft Office applications(Word, Excel, Publisher, etc.); knowledge of Parish Data Systems a plus
  • Must be able to work independently and multi-task in a busy office environment
  • Must have proficient typing skills and excellent organizational skills
  • Must have three to five years’ experience working in a general office environment

Please send resume and cover letter to Fr. Scott Jones at