Back To Job Opportunities

Parish Secretary

Organization: St. David Catholic Church
Part Time

St. David Catholic Church is actively seeking a Parish Secretary who enhances administrative effectiveness by providing clerical support to the ministry team in support of the overall parish community.

Responsibilities include, but are not limited to:

  • Serves visitors by greeting, welcoming and directing them.
  • Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling of routine questions about policies, events, etc.
  • Answers telephone and directs calls appropriately.
  • Send faxes for staff. Receive, log, and deliver incoming faxes.
  • Provides secretarial and clerical services to the pastor.
  • Maintains Parish calendar and gym rentals.
  • Maintains a filing system for marriage and Sacramental records.
  • Serves as a parish liaison for Diocesan Shared Accounting Services.
  • Maintains Mass Intentions and scheduling, including baptisms.
  • Makes necessary arrangements for funerals.
  • In addition to Computer Software listed above, must be able to learn other computer software as required by the Parish.
  • Assist with various projects, including photocopying, mailings, flyers, and announcements.
  • Maintain weekly bulletin and posting on website.
  • Receptionist must relate well with a diversity of persons (Pastoral Staff, Church Leaders, Parishioners and Office Visitors).
  • Monitors and orders office supplies.
  • Submits Payroll for entire church staff.
  • Runs mailing labels on request.
  • Maintains confidentiality in all areas of responsibility as required.

Minimum Qualifications:

The successful candidate will possess the following:

  • High school degree or equivalent.
  • Two years receptionist experience required including two years database experience.
  • Excellent telephone skills and ability to stay calm in stressful situations.
  • Proficiency with Microsoft Office products, including Word and Publisher; knowledge of Parish Data Systems a plus.
  • Solid organization skills and ability to work independently.

Please send resumes with a cover letter attention Linda Petersen to: stdavid@swbell.net