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Office Manager - Cathedral Basilica of St. Louis

Organization: Cathedral Basilica of St. Louis
Full Time

Position Summary

This position is an administrator in support of the Rector’s responsibilities to the parish and a steward of the physical, financial and personnel resources of the parish.

Duties & Responsibilities

Financial Responsibilities

  • Assists Operations Manager in maintaining the accuracy of all financial files and records.
  • Works with Cathedral Basilica staff in coordinating office functions and marketing efforts.
  • Maintains and keeps parish website current.
  • Creates all written communication for online and printed content, including weekly bulletin.
  • Creates and submits weekly bulletin.
  • Main point of contact for communication with parishioners regarding questions, sacraments, etc

Personnel Responsibilities

Administer HR functions: maintain vacation/time-off requests.

Administrative Responsibilities

  • Directs the management of the parish office.
  • Oversees the management of the parish records.
  • Administer Parishioner database (Servant Keeper)
  • Maintain all contribution records
  • Process new parishioner requests
  • Maintain offertory envelope lists
  • Prepare Status Animarum (annually)
  • Submit updates to Official Catholic Directory (annually)
  • Coordinate publishing of Parish Directory (annually)
  • Maintains good working relationships, effective communications between parish community, various groups and outside authorities.

Primary internal administrator for:
  • Phone and voice mail systems, file network, email and website,
  • parish communication system (Flocknotes),
  • building/room key system,
  • parish website and vacation calendars.
  • Sacramental Support
  • Schedule/coordinate all Baptisms
  • Support as needed for weddings, funerals, RCIA
  • Record all sacramental data, including processing requests for records
  • Maintain file of “Letters of Suitability” for visiting priests
  • Attends all staff meetings
  • Consults with and advises Rector on business and administrative matters that affect the parish
  • Prepare Mass Stipend deposits as needed and provide proper source documents for posting.
  • Maintain and enter all donations to Servant Keeper and provide summary reports.
  • Provide detailed reporting or access to any credit card processing accounts.

Knowledge & Experience Requirements

Related college degree and/or two to five (2-5) years business experience

Skills & Attitudes Required for Success in Job

  • General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
  • Proficient in Microsoft Office Suite (Word, Excel, Publisher).Must have excellent interpersonal communication skill
  • Must have good organizational skills
  • Must have good recordkeeping skills
  • Must have good facilitation skills
  • Must have ability to manage
  • Must have ability to present themselves professionally
  • Must have ability to maintain confidentiality
  • Must have ability to prioritize and to be flexible

Relationships Requirement

  • Must be able to work well with Rector and other department heads
  • Handle Parish personnel issues
  • Work with parish council and various parish organizations
  • Work well with outside contractors and vendors

Contact Details:

Please submit Cover Letter and Resume to: [email protected]