Office Manager

Position Summary

This position is an administrator in support of the Pastor’s responsibilities to the parish and a steward of the physical, financial and personnel resources of the parish.

Duties & Responsibilities

• Financial Responsibilities

o Maintains accuracy of all financial files and records.

o Prepares, administers and reviews budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish Council, as required.

o Acts as liaison between the parish and the archdiocese accounting in financial matters.

o Sole owner of all day-to-day office functions and marketing efforts at Our Lady of Lourdes Parish (University City).

o Maintains and keeps parish website current.

o Manages weddings, including: serving as main point of contact, scheduling, event planning, and onsite coordination of rehearsals and weddings.

o Creates all written communication for online and printed content, including weekly bulletin.

o Creates and submits weekly bulletin.

o Primary contact and manager of outside vendors including printers, special event vendors, contractors, etc. (along with Keith Dixon, director of maintenance)

o Main point of contact for communication with parishioners regarding questions, sacraments, tours, etc.

• Personnel Responsibilities

o Participates in the hiring and termination policies of the parish in collaboration with the Pastor.

o Administer all HR functions for new hires, including new hiring paperwork, payroll processing, forms submissions, new employee orientation.

• Administrative Responsibilities

o Directs the management of the parish office.

o Oversees the management of the parish records.

o Maintains good working relationships, effective communications between parish community, various groups and outside authorities.

o Attends all pastoral staff meetings, commission meetings and Parish Council meetings, as necessary.

o Consults with and advises Pastor and Principal on business and administrative matters that affect the parish

o Administer all HR functions for new hires, including new hiring paperwork, payroll processing, forms submissions, new employee orientation.

o Prepare deposits as needed and provide proper source documents for posting.

o Maintain and enter all donations to Servant Keeper and provide summary reports.

o Provide detail reporting or access to any credit card processing accounts.

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• Facilities Management Responsibilities

o Supervises any major construction, improvement or repair.

o Solicits and reviews bids and quotes

o Maintains security of property (Key files, etc.).

Knowledge & Experience Requirements

• Related college degree and/or two to five (2-5) years business experience

Skills & Attitudes Required for Success in Job

• General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
• Must have excellent interpersonal communication skills
• Must have good organizational skills
• Must have good recordkeeping skills
• Must have good facilitation skills
• Must have ability to manage
• Must have ability to present themselves professionally
• Must have ability to maintain confidentiality
• Must have ability to prioritize and to be flexible

Relationships Requirements

• Must be able to work well with Pastor and otherdepartment heads
• Handle Parish personnel issues
• Work with parish council and various parishorganizations
• Work well with outside contractors and vendors
• Please forward cover letter and resume to: Father Philip Bene , [email protected]