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Director of Operations & Finance-St. Simon the Apostle Parish

Organization: Archdiocese of STL
Full Time

St. Simon the Apostle Parish is actively seeking a dynamic Director of Operations & Finance

St. Simon, established in 1959, serves over 1,600 families in South St. Louis County. Our campus consists of the following facilities: St. Simon Church (built in 2002); Catholic School (K-8); Simon Says Pre-School/Daycare Center, Parish Hall and athletic fields.

The Director of Operations & Finance is a full time, salaried, administrator reporting directly to the Pastor and is a steward of the physical, financial and personnel resources of the Parish, while also providing leadership and consultation among the Parish’s various groups, committees, and processes.

The Director of Operations & Finance will be a person of faith committed to Gospel values, the responsible management of resources, and will help the Parish fulfill its mission and purpose.

Responsibilities include, but are not limited to:

Administrative/Personnel Responsibilities

  • Supervises Parish office staff, financial staff and maintenance staff
  • Directs management of Parish office
  • Oversees the administration of all employee salaries and benefit programs
  • Oversees all workers compensation claims and any other insurance related issues
  • Oversees the postings of all new job openings for Parish
  • Point person for Archdiocese human resource issues
  • Performs yearly evaluations for all staff under supervision
  • Generates all teacher contracts and preschool term sheets

Financial Responsibilities

  • Establishes/implements Parish financial goals and objectives in conjunction with the Pastor and Finance Council
  • Reviews all:

o Journal entries

o Vendor invoices and payments

o All bank reconciliations

o The recording of all investment activities through Arch SLAF accounts

o Deposits

o All accounts receivable invoicing credits

o Reconciliation of contributions in Servant Keeper to QuickBooks

o Reconciliation of Pro-Care to QuickBooks

o Balance Sheet & Income Statement accounts each month

o Month-end analysis on expense variances related to actual vs. budget

  • Manages/Maximizes cash flow
  • Prepares annual Parish budget

o Collaborates in development/adherence with other staff administrators on annual budgets for School, Pre-School, PSR and Youth Ministry

o Gathers organizational budgets with assistance from Finance Council

  • Enforces policies and procedures in partnership with the pastor for all activities related to finance and human resources management
  • Enforces internal controls for all accounting activity in the Parish office and for all fundraising activities on St. Simon the Apostle’s campus using Archdiocesan guidelines
  • Prepares year-end requirements for Archdiocese reporting (i.e. internal questionnaire, year-end journal entries)
  • Make recommendations to Pastor & Finance Council for use and investments of funds
  • Attend monthly Finance Council meetings

Operations/Facilities Management Responsibilities

  • Oversees all campus facility operations including capital expenditure projects
  • Reviews bids and negotiations for capital expenditure projects in collaboration with maintenance staff and Finance Council
  • Monitors preventive maintenance program for entire campus
  • Coordinates security measures to protect property and personnel

o Campus security systems

o Determines responsibility for key fob issuance

  • Oversees IT and Technology partners

School/Pre-School Enrollment/Tuition Management

  • Oversees and is an administrator for tuition/enrollment management system
  • Oversees and manages tuition collection/ payment issues with parents
  • Oversees and executes all tuition assistance grants for presentation to Finance Council
  • Oversees and manages FACTS tuition management system with accountant to ensure proper charging of tuition accounts
  • Serves as point for families with inquiries about tuition accounts and processing of fees
  • Backup for billing and assists with any questions for Pro-Care early childhood daycare billing system
  • Ensures timing and correct accounting for the billing of all daycare families with Pro-Care billing system
  • Manages Today Tomorrow Educational grants in accordance with TTEF’s guidelines

Additional Responsibilities

  • Performs additional projects as required by the Pastor
  • Attends monthly Parish Organization meetings as needed (meetings are in evening)
  • Protects operations by keeping information confidential


The successful candidate will possess the following:

  • Bachelor's Degree required in Business, Accounting, Finance or related field
  • Working knowledge of accounting principles and practices
  • 5 to 10 years of business experience, 3-5 years of supervisory experience in related field
  • Previous experience in facilities management preferred
  • Must have excellent interpersonal skills and ability to work in team setting

Please send resume information to:

Fr. Brad Modde

Pastor-St. Simon the Apostle Parish

[email protected]