Summary

The Business Manager is responsible for organizing and coordinating administration duties and office procedures within the parish office. Working with staff to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communications, and safety. The Business Manager helps to ensure the smooth running of our parish, ensure adherence to parish and archdiocesan policies and improve office procedures in the day-to-day operation of the parish office while serving our parishioners.

Position Responsibilities

1. Financial Responsibilities

• Maintain accuracy of all financial files and records and provides information on cash flow and finances to the Pastor, Finance Council and parish ministries and organizations.
• Prepares, administer and review budget process in collaboration with finance and other organizations and ministries within the parish, subject to review and/or approval by the pastor.
• Acts as a liaison between the parish and the archdiocese in financial matters. Attend meetings to stay current with changes in policies or procedures within the archdiocesan guidelines.

• Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.
• End of year Financial Report to the Parish (Stewardship Letter), Status Animarum to Archdiocese and annual completion of year-end reports.
• Maintain licenses needed for parish fundraising activities, subscriptions for office software and monitor equipment needed to help run the parish office.

2. Personnel Responsibilities

• Supervise and evaluate performance of the Parish Office Staff.
• Prepare annual contracts for non-school personnel and be a resource for teacher contracts.

3. Administrative Responsibilities

• Oversee the management of the parish office and parish records.
• Oversee management of cemetery/columbarium records and other sacrament records.
• Maintain good working relationships and effective communications between our parish community, various ministries, organizations and outside authorities.
• Attend parish staff meetings, finance council meetings and other meetings throughout the year as needed (ie. Business Manager meetings, Finance Council meetings, organization meetings or Archdiocesan meetings to represent the parish.)
• Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school.
• Solicits and reviews bids and quotes and negotiates contracts for office equipment.

4. Facilities Management Responsibilities

• Oversees the scheduling and using of parish facilities.
• Assist Maintenance Manager with security of property (keys, records, files, etc.).

Qualifications

• College degree desired and/or five to ten years business experience.
• Knowledge of accounting principles and practices with a strong working knowledge of QuickBooks.
• Familiar with Microsoft applications; Windows, Word, and Excel
• Strong interpersonal communication skills.
• Ability to organize tasks and coordinate the work of the parish office staff.
• Maintain accurate parish records and keep confidential parish business.