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Business Manager

Organization: St Paul Catholic Church
Full Time

St. Paul is looking for a Parish Business Manager.

  • St. Paul Catholic Church is located in Fenton, Missouri. We have been a parish from 1907. And we were a mission before that from 1878. We have 2100 families in our parish.

    The Position of Business Manager shall be responsible for, but not limited to:

  • Administration of all finances, physical plant, campus, and human resources.
  • Assist the Pastor in the management of all parish programs.
  • Responsible for planning, staff supervision, facility management, technology, legal concerns,
  • communications, purchasing and volunteer coordination.
  • Is a member of and serves as a resource for all Parish Council Commissions, Stewardship and the
  • Parish Finance Committee.
  • Oversees the running of the Buildings and Maintenance Committee.
  • Maintain all cemetery records.
  • Advises the Parish School Principal regarding the current and future position of the school: legal,
  • Human resources, facilities, equipment, technology, and other business matters.
  • Develops the school budget and future plans in coordination with the school principal.
  • Ad hoc member of the Parish School Board
  • Direct supervision of bookkeeper/staff accountant.
  • Audit payroll for accuracy
  • Analyze Parish Organizations banking transactions and communicate to them Archdiocesan
  • Policies and Procedures.
  • Assess and analyze offertory giving: envelope collections and on line giving.
  • Arranges fundraising programs, Stewardship, and endowment funds to benefit the parish.
  • Helping with short- and long-range planning.
  • WEB site maintenance and upkeep of computer and computer programs.
  • Meet with school families regarding tuition assistance and arrears.
  • Parish Financial Reporting: Parish and School.

    o Review and develop monthly closing and financial reports.

    o Review and ascertain that all transactions are properly reported.

    o Balance check books for all organizations and parish bank accounts.

    o Prepare “State of the Parish" report for annual updates to the parishioners.

    o Provide operating statements to Pastor and Finance Committee.

    o Provide monthly actual expenses vs budgeted expenses.

    o Report all activities to the Archdiocese as required.

    o Provide information for the securing of the year end audit of the Parish financial records by

    the Archdiocesan Parish Support Office.

    o Analyze all balance sheet accounts monthly to ensure that each are properly classified

    and reconciled.

    • Parish Budgeting.

    o Develop annual operating budget

    o Develop tuition fee schedule and provide for Pastor and Parish Finance Committee.

    o Develop and recommend financial needs of the parish school.

    o Submit budget to Archdiocese.

    • Parish Human Resources

    o Assist the Pastor with guidelines and information regarding salaries and benefits for

    all personnel. Develop ads and job requirements for new hires.

    o Assist the Pastor in administering parish policies and procedures

    o Collaborates with the pastor in preparing the annual staff performance evaluations.

    o Review with employees the Archdiocese Human Resources issues and other personnel

    matters ,eg, benefits administration, contract negotiations, wage, and salary

    administration ,etc.

    o Parish Facilities Management:

    o Supervise the head of maintenance on facility maintenance and needs.

    o With maintenance supervisor, meet with Building and Maintenance Committee to

    develop short-, mid- and long-term facility needs.

    o Negotiate grounds maintenance contracts.

    • Parish Accounts Receivable and Payables/ Cash Management

    o Review check requests, accounts payable and invoice coding.

    o Tuition billing and collection

    o Cash Flow Analysis

    o Oversee school and parish purchases

    o Purchase supplies and materials and procure capital equipment.

    o Review and negotiate all maintenance agreements, contracts, and bids.

    o Assist and help manage outstanding cash accounts of parish organizations.

    • Duties as assigned by the Pastor

    • Maintain confidentiality in all areas of responsibilities as required.

    • Skilled in public speaking and administration.

    • Knowledge, Requirements and Experience:

    o Knowledge of Business management or administration.

    o Practicing Catholic.

    o Able to work with Committees.

    o Knowledge and skill in budgeting and finance.

    o Knowledge of long-range planning and archdiocesan norms for budgeting.

    o Experience in a parish-based ministry.

  • Please email your resume and a letter of interest to Father Kevin Callahan (pastor) at

    [email protected].

    Resumes and cover letters may also be sent to Father Kevin Callahan at

    St. Paul Church, 15 Forest Knoll Dr., Fenton, Missouri, 63026.