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Business Manager

Organization: St. Paul Parish (Fenton)
Full Time

St. Paul Catholic Parish located in Fenton, MO is seeking a Business Manager.

The position of Business Manager shall be responsible for, but not limited to:

•Administration of all finances, physical plant, campus, and human resources.

•Assist the Pastor in the management of all parish programs.

•Responsible for planning, staff supervision, facility management, technology, legal concerns, communications, purchasing, and volunteer coordination.

•Is a member of and serves as a resource for all Parish Council Commissions, Stewardship, and the Parish Finance Committee.

•Oversees the running of the Buildings and Maintenance Committee.

•Maintains all cemetery records.

•Advises the Parish School Principal regarding the current and future position of the school: legal, human resources, facilities, equipment, technology, and other business matters.

•Develops the school budget and future plans in coordination of the school principal.

•Ad hoc member of the Parish School Board

•Direct supervision of bookkeeper/staff accountant.

•Audit payroll for accuracy

•Analyze Parish organizations’ banking transactions and communicate to them Archdiocesan Policies and Procedures.

•Assess and analyze offertory giving: envelope collections and on-line giving.

•Arranges fundraising programs, Stewardship and endowment funds to benefit the parish.

•Helping with short and long range planning.

•WEB site maintenance and upkeep of computers and computer programs.

•Meet with school families regarding tuition assistance and arrears.

Parish Financial Reporting: Parish and School

•Review and develop monthly closing and financial reports.

•Review and ascertain that all transactions are properly reported.

•Balance checkbooks for all organizations and parish bank accounts.

•Prepare “State of the Parish” report for annual updates to the parishioners.

•Provide operating statement to Pastor and Finance Committee.

•Provide monthly actual expenses vs budgeted expenses.

•Report all activities to the Archdiocese as required.

•Provide information for the securing of the year end audit of the Parish financial records by the Archdiocesan Parish Support Office.

•Analyze all balance sheet accounts monthly to ensure that each are properly classified and reconciled.

Parish Budgeting:

•Develop annual operating budget.

•Develop tuition fee schedule and provide for Pastor and Parish Finance Committee.

•Develop and recommend financial needs of the parish school.

•Submit budget to Archdiocese.

Parish Human Resources:

•Assist the Pastor with guidelines and information regarding salaries and benefits for all personnel.

•Develop ads and job requirements for new hires.

•Assist the Pastor in administering parish policies and procedures.

•Collaborates with the Pastor in preparing the annual staff performance evaluations.

•Review with employees the Archdiocese Human Resources issues and other personnel matters, e.g. benefits administration, contract negotiations, wage and salary administration, etc.

Parish Facilities Management:

•Supervise the head of maintenance of facility maintenance and needs.

•With maintenance supervisor, meet with Building and Maintenance Committee to develop short, mid and long term facility needs.

•Negotiate grounds maintenance contracts.

Parish Accounts Receivable and Payables/Cash Management:

•Review check requests, accounts payable and invoice coding.

•Tuition billing and collection

•Cash Flow Analysis

•Oversee school and parish purchases

•Purchase supplies and materials and procure capital equipment.

•Review and negotiate all maintenance agreements, contracts, and bids.

•Assist and help manage outstanding cash accounts of parish organizations.

•Duties as assigned by the Pastor

•Maintain confidentiality in all areas of responsibilities as required.

Knowledge, Requirements, and Experience:

•Knowledge of business management or administration

•Practicing Catholic

•Able to work with committees

•Knowledge and skill in budgeting and finance

•Knowledge of long range planning and archdiocesan norms for budget

•Experience in parish based ministry/management

•Skills in public speaking and administration

•Proficient with Microsoft Excel & Word

•Working knowledge of QuickBooks, FACTS Tuition Management, Fast Direct, & RS2 Access It

Please reach out to : [email protected] or call 636-343-1234

Father John Nickolai at 636-343-1234 or [email protected] can be contacted after 8/3/23.