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Administrative Assistant

Organization: St. Richard Parish
Part Time

Parish Introduction & Position Summary:

St. Richard Parish in Creve Coeur has an opportunity for a part time (20-25 hours/week) Administrative Assistant to greet visitors and provide clerical support and organization in support of the parish community; position hours and schedule are negotiable.

Duties & Responsibilities:

• Provides secretarial and clerical services to the pastor,staff, and parish organizations

• Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors

• Distributes mail and other related material

• Maintains Mass Intention book, cards, and money

• Monitors and orders office supplies

• Prepares weekly bulletins

• Enters contributions into computer program and reconciles withthe deposit

• Maintains parish calendar

• Maintains parishioner data

• Maintains sacramental records for parish (records marriages,baptisms, funerals, new parishioner registration, financial contributions,etc.)

• Coordinate and schedule volunteers and facility rentals

• Coordinate child safety records and background checks on all parish volunteers

• Performs other duties as assigned

Knowledge & Experience Requirements:

• Must be computer literate and have experience using office equipment

• Experience with Microsoft Office applications (Word, Excel,Publisher, etc.) required

• Must have proficient typing skills

• Experience working in a general office environment preferred

Skills & Attitudes Required for Success in Job:

• General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies.

• Must have well developed “people skills” in interacting with all who come to the parish office

• Must have ability to communicate verbally and in writing

• Must be organized with office files and volunteers

• Must be able to maintain confidentiality in all matters

• Must be willing to work a flexible schedule with occasional overtime

Relationships Requirements:

• Will work closely with the Pastor and other parish employees

• Will have frequent interaction with parishioners and various parish organizations

• Must be able to work well with outside contractors and vendors

Please send resume to msteingruby@strichardstl.org