Catholic High School Admissions Process and Timeline 2020-2021
High School Nights - September/October 2020
Four Virtual High School Nights will replace the traditional eight regional on-site programs cancelled at the end of July due to the pandemic situation.
High School Open Houses - Sunday, November 1 and 8, 2020 and additional options
Due to the COVID-19 pandemic, high schools may be approaching the delivery of on-campus programs differently this fall. Open House information can be found on the websites of each school as well as at https://www.archstl.org/catholic-education-and-formation/high-school/high-school-open-houses.
Online High School Application Intent Process - Monday, October 12 through Monday, November 16
Initiating the application process requires that an Application Intent Form is completed online. Please note that many individual high schools have a separate application that they require students to complete once they have completed the Application Intent Form.
The online process will available for completion between Monday, October 12 and Monday, November 16, 2020.
High School Application Intent Process
Application Intent Forms Due - Monday, November 16, 2020
After November 16 date, all online student information which has been received will be forwarded to the elementary schools for processing records to be sent to the first choice high schools selected by eighth grade students and their families.
The students who are not attending a Catholic elementary or middle school should also complete the online process. After November 16, high schools will receive information about those students and will then contact the families regarding records requests and additional information.
Elementary schools should have their student application intent lists by November 20, 2020.
Records - Friday, December 4, 2020 or Earlier
Elementary school principals send their eighth graders’ records to the first high school chosen by each student. Records should include:
* standardized ability and achievement test scores
* final academic grades for 6th/7th and 8th grade first quarter
* attendance records
* discipline records
* documents pertaining to evaluations for and diagnoses of disabilities or other special needs (academic, social, emotional, behavioral, physical) as well as documentation pertaining to accommodations and modifications recommended/received.
Checklists, forms or letters of recommendation are not to be written/completed by elementary principals or teachers at any point in the process.
First Semester Report Cards - Friday, January 8, 2021
Elementary school principals send copies of first semester report cards to the first high school chosen by their eighth graders.
Second and Third Round Applications - Friday, January 22, 2021
If high schools cannot accept applicants, they then forward those applications to the next school listed as soon as possible, so that the other schools can conduct their admissions procedure within the timeline.
Acceptance and Non-Acceptance Letters - Friday, February 5, 2021
Friday by noon: High schools mail letters of acceptance and non-acceptance, postmarked by noon. When they arrive at the students’ homes depends on the post offices serving the high schools and the applicants’ homes.
Friday after school hours: Acceptance and non-acceptance letters sent to students via e-mail.
Friday after school hours: Acceptance and non-acceptance notifications sent to Elementary Principals who are asked to keep the students’ acceptance status confidential until the students receive word directly from the high schools.
** NOTE: Every high school who reviews an application, no matter the decision, is to send a letter of either acceptance or non-acceptance to every applicant. If a letter is a non-acceptance, it should tell the family where the application was forwarded either to another high school or the Office of Catholic Education and Formation.
June 1, 2021: Unsuccessful Completion of Eighth Grade: Elementary school principals notify high schools of any applicants who did not successfully complete eighth grade.
June 8, 2021: Second Semester Report Cards: Elementary school principals send copies of second semester report cards to the Catholic high schools their students will be attending.
(1) If a student has not attended the same elementary school for all eight years, please be sure the cumulative record is updated before sending the copy so that all records for grades 1-7 are reflected.
(2) All academic records should include educational testing and medical evaluations that specify the need for special education services/building accommodations.
(3) If there are potential applicants whose applications and records are being withheld because of outstanding financial obligations, please enclose a note to the high school to that effect. Doing so will indicate to the high schools that there may be more applicants to consider after their financial obligations are fulfilled.
(4) Keep a record of where each student’s application was sent in order to facilitate future mailings of report cards to the high schools.
If a student will complete a full year of algebra in eighth grade which would be equivalent to a freshman high school algebra course, please make a note to that effect on the eighth grade report card. Do not include students who may take some algebra topics but not a full year equivalent to a traditional high school course.
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